Create RFQ pack
Buyer captures the tender title, part specs, quantities, region, deadline, warranty, and compliance requirements.
Welcome
Account
NEXGEN Tender & RFQ System
Tender-style buying for spares, tyres, trucks, and workshop services.
This module gives private transport operators and large workshops a South African tender-style procurement flow: structured RFQ packs, supplier compliance checks, sealed submissions, scoring, award records, and a clear audit trail.
Procurement modeSealed RFQ
- Closing
- Friday 15:00
- Region
- Gauteng
- Evaluation
- Price + warranty + compliance
Invite approved suppliers
The system routes the RFQ to suppliers by category, service region, preferred status, and required documents.
Receive sealed offers
Supplier prices stay closed until the deadline, with each submission linked to documents and timestamps.
Score and award
The buyer compares price, warranty, delivery, compliance, region fit, and supplier history before award.
Supplier compliance pack
SA-style supplier checks
CSD supplier numberTax compliance statusB-BBEE level or affidavitCompany registration detailsBank confirmationWarranty and return declarationPOPIA consent for supplier recordsTender validity period
Sealed bid scoring
Compare after closing
Supplier ACompliant
R 148,500
- Warranty
- 12 months
- Region
- Preferred Gauteng
- Delivery
- 2 working days
- Score
- 91 / 100
Best total score after price, warranty, region fit, and stock availability.
Supplier BClarification
R 142,800
- Warranty
- 6 months
- Region
- National supplier
- Delivery
- 4 working days
- Score
- 84 / 100
Lowest price, but warranty and delivery terms need confirmation before award.
Supplier CCompliant
R 151,200
- Warranty
- 12 months
- Region
- Backup regional
- Delivery
- 3 working days
- Score
- 87 / 100
Strong compliance and warranty, with a higher submitted price.
Award record
Show who won, why they won, and what was checked.
Each tender can keep a record of invited suppliers, closing time, submitted bids, missing documents, scoring notes, buyer approval, award reason, and final supplier communication.
Recommended awardSupplier A
Best total score: price, 12 month warranty, preferred Gauteng region, and confirmed stock.
Audit trail
- RFQ created and supplier panel selected.
- Three sealed offers received before closing.
- Compliance and warranty reviewed.
- Award reason captured for buyer approval.
Public-sector note
NEXGEN can support tender-style fields such as CSD, tax status, B-BBEE, bid validity, and award records. Official public-sector procurement should still be reviewed against the buyer's own policy and South African procurement requirements before use.